Administrative Coordinator

Description Title:Administrative CoordinatorJob Purpose:The Administration Coordinator is responsible for the daily, high-quality management of all administrative tasks across the Australian branches and regularly takes on many other duties associated with the this role can be performed remotely, it is expected to be present in the office as confirmed by the line managerMain Duties and Responsibilities:Provide assistance to staff and managers as office duties and admin-related operations, perform office tasks, respond to communications and oversee all administrative office supplies and order through vendors as required. Order all office and warehouse supplies and furniture on account or credit relationships with vendors from an account/billing/costing perspective, including cost comparisons Answering questions and finding information for employees and travel arrangements where needed for employees including booking flights, accommodation, and car all digital employee records while maintaining admin team to approve all invoices through of contact linking employees within the company and internal departments such as payroll and with the managers to ensure payroll information is submitted on time each payroll tax monthly for leave calendar updated with all current personal and annual leave leave records and accruals for all employees and proactively pass on the details to management to complete RAF forms where required to be submitted to HR for Employees – Submit Leavers form and calculate final annual leave owed to with HR Recruitment to create and post job ads, compiling resumes, and performing reference the ID spreadsheet for all employees and LSPs, ordering new IDs, ensuring all IDs are up to date and ordering replacements before they are equipment for staff (e.g. PPE, uniforms, etc.)Vehicle Management, including fleet listings, handling all vehicle insurance claims, and organising van insurance account management across all required training and courses such as first Management of vendors Assisting where needed with projects such as office relocations and new locations.Requirements:HSC, Degree in Administration preferred Proficiency in applications (in particular Excel, Outlook, Word & etc.)Excellent communication skills Ability to work independently & under pressure in a fast-paced and dynamic environmentStrong team, and individual management skillsA minimum of 1-2 years of experience in similar roles.Marken is a wholly owned subsidiary of UPS and is a critical part of UPS Healthcare. Marken offers a state-of-the-art GMP-compliant depot network and logistic hubs for clinical drug product storage and distribution worldwide, and supports cell and gene therapy logistics services from clinical to commercial, while maintaining the leading position for Direct-to-Patient and Home Healthcare services, biological sample shipments and biological kit production.Moving Our World Forward by Delivering What Matters.