Principal Document Controller

About the job We’re looking for a Principal Document Controller to join our Perth team. When you work for us, you get the chance to join nearly 50,000 people all driven by a common purpose – delivering a more sustainable world. We’re excited about the challenges ahead. If you ask us, there’s never been a more rewarding time to work in the energy, chemical and resources sectors. We offer a flexible approach to working, because our people are safer, healthier, and more productive when they can balance work with life. That’s why we offer flexible and hybrid working options, so you can choose when, where and how you work. Worley is providing engineering services for bp, helping to grow renewable fuels in Australia through the Kwinana Renewable Fuels project. This project is one of bp’s five global biofuel projects, repurposing a former oil refinery into an energy hub producing sustainable aviation fuel (SAF) and Hydrogenated Vegetable Oil (HVO), also known as renewable diesel. Join this project for the opportunity to contribute to a purpose-driven initiative. As a Principal Document Controller you will be responsible for managing Document Control function on large/complex projects and portfolios and act as the primary interface between project personnel and client for any document control issues.  Role may also have system specialisation function.  Ensure that all project documentation is accurately logged, managed and issued via the Electronic Document Management System.  It is imperative that each project has an accurate database containing each revision of all documents/drawings issued on a project and capturing all necessary meta-data for each record including every document that is issued to each Company throughout the life of the project. Who we are Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia. Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now. We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of engineering and consulting to the last stages of installation and commissioning. Join us and help drive innovation and sustainability in our projects. What you’ll do We’re looking for a Principal Document Controller to join our Perth team. The role responsibilities include: Able to set up and start new projects, aligned with Worley way of working and Customer requirements. Ability to work autonomously. Pro-active, goal and results focused with excellent attention to detail. Able to work on multiple projects of various sizes and complexity. Act as the primary focal point for the project team, Customer and Third Parties. Create, maintain and implement project plans, procedures and work instructions for Document Control team in home office and GID. Establish and maintain project document matrices. Manage the assignment of work, tasks and responsibilities to others. Allocate and priorities Document Control activities and workload of Document Control team to ensure project requirements are met.  Train, supervise and mentor team members in home office and GID. Ensure all team members are utilised to their full capacity and maintain a resource plan aligned with project schedule. Superior timekeeping and prioritisation skills as well as highly developed organisational skills. Liaise with Functional Manager regarding forward planning of leave management and general staffing level across project phases. Able to People Manage and resolve any issues / concerns within the Document Control team. Establish, create, and meet document reporting requirements for the project. Assist Functional Manager with staffing development and training to manage to promotion within the team. Attend Customer / Supplier / Project meetings as required. Provide advice to the project on ways to work smarter and more efficiently. Promote good work practices within the Document Control team and on the project. Deal with new concepts and complexities comfortably. Examine problems carefully and thoroughly and understand their interdependencies. Can pull information and ideas from many sources and see the importance of many factors. What you’ll have Tertiary School graduate or equivalent, with relevant experience in an area of specialisation. Extensive years of relevant experience in an engineering / construction office.  Undertaking or completed a recognised or relevant tertiary qualification such as Diploma in Information Management, Diploma in Information Systems. Advanced working knowledge of EDMS, Document Control processes and procedures in an engineering or construction environment, including demonstrated experience coordinating all Document Control activities on a project / portfolio or within an organisation. Experience managing teams and people. Extensive document control experience on large / complex projects, supervising others.  Demonstrate a visible and active commitment to personal well-being, healthy and safe work places and activities, and continuously improve Worley’s health, safety and environmental performance. Understand Worley core Values and promote this within the Document Control team.  Understand the process of Document Control on projects from start to finish, including all project phases. Understand how projects deliver value to stakeholders and what drives value. Able to work autonomously with personal managerial skills. Highly developed organisational, attention to detail and coordination skills. Able to make difficult decisions and manage others in changing project conditions. Able to work on multiple projects of various size and complexity and oversee work distribution, assignment and completion of tasks within home office and GID office. Able to guide and direct projects with all Document Control related activities, including system, tools and processes. Achieves results set by self and others, meets timelines, pushes self and others to achieve stretch goals and demonstrates enthusiasm, persistence, resilience and tenacity. Breaks down work into executable tasks for team. Excellent management skills including the ability to plan, set goals and manage time, priorities, resources, accountabilities, schedule and cost. Seasoned ability to inform and persuade on complex matters comes from recognition as subject matter expert.  Utilized on the most complex, confidential and difficult problems.  Builds appropriate, constructive, and effective business relationships throughout the organisation; uses diplomacy and tact; is approachable; communicates clearly, accurately, and consistently both verbally and in written matters.  Employs the principles of active listening and encourages feedback from others. Excellent verbal and written communications skills, including the ability to convey information and ideas to others and groups, and make presentations when required. Why you should apply Flexible work arrangements. Take advantage of our global on-line learning platform! Competitive rem & employee benefits. Enjoy a varied & challenging role. Career development opportunities beyond this role. Moving forward together We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Additional Information Requisition ID: PER04VV