Administration Assistant, APS Level 5, Business Grants Hub and Integrity

Perth Applications close 22 April About the Department The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by: Growing innovative & competitive businesses, industries and regions Investing in science and technology Strengthening the resources sector. The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people. If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future. Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS. About the team The Western Australia State Office incorporates staff from multiple divisions in the Department. It has a positive culture which values professionalism, integrity and collaboration. The opportunity This is an exciting opportunity which oversees the administration functions in the Perth State Office and provides administrative support to the WA State Manager. The role will provide the opportunity to engage with internal and external stakeholders and undertake a number of different functions including property issues, assisting with recruitment activities, organisation of meetings and planning days and providing support to grants management staff. We welcome and encourage applications from all diversity communities, including Aboriginal and Torres Strait Islander peoples, gender, gender identity, people with disability, LGBTIQA+ people and people from diverse cultural and linguistic backgrounds. Our ideal candidate The ideal attributes we are looking for: Strong communicator who is able to deliver clear messages both verbally and in writing, Exercise sound judgement in decision making. Strong attention to detail. Able to quickly develop skills to use the department's ICT applications. Work independently or under limited guidance.  Excellent prioritisation and time management skills with the ability to handle multiple tasks simultaneously. Able to demonstrate empathy to your dealings with people from diverse backgrounds. What you will do Coordinate and manage various administrative tasks to ensure effective communication and information flow. Keep senior staff informed, escalating issues as necessary and applying judgement to contribute to solutions. Develop and manage relationships with internal and external stakeholders providing advice and support resolution of issues. Undertake data analysis and record management activities. Assist Program delivery teams by undertaking program delivery and grant management activities; and Use internal systems and ensure input of quality information and data. Eligibility To be eligible for employment in the APS and the department applicants must be Australian Citizens. Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level. Notes A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.  The department does currently offer flexible work opportunities for many roles. This vacancy is based in Perth, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further. Application information Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information. Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 500 words and should align to the key duties listed above. Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format). Accessible application documentation is available in other formats on request. Please contact recruitment@industry.gov.au or (02) 6276 1235 if you require assistance with your application. Please refer to our Applying for a position information for additional information on how to apply. Contact Information For more information regarding this opportunity, please contact Bruce Murphy on 0435 644 325 or via email on bruce.murphy@industry.gov.au