Executive Support Officer - Office of The Ed

About the Role

You will have responsibility for, but not be limited to :

• Proactively manage administrative functions for the Executive Director and Director, including diary management, preparation of accurate and high-quality correspondence and reports.
• Coordinate meetings with a wide range of clients, assisting with activities such as agenda preparation, minute taking, and meetings packs.
• Set priorities and monitor work flow to ensure timely completion of follow-up actions and responses.
• Assist with various business support activities, including booking travel, providing assistance with human resources and financial processes.
• Assist with reporting on project progress and resource requirements, tracking actual spend against forecast, and engaging with other internal teams in relation to project governance requirements.
• Proven capability and experience in providing high-quality executive support through well-developed organizational, time management, and problem-solving skills.
• Demonstrated experience in coordinating and preparing correspondence, including quality assurance, receipting and tracking requests, and utilizing appropriate guidelines and templates.
• Excellent attention to detail
• Experience with document management software and financial management systems
• Effective collaboration skills and a demonstrated ability to thrive in a team environment.
• Collaborates effectively and works well in a team environment.

How to apply

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a maximum one-page response outlining your skills and abilities that are relevant to the role. You may use the responsibilities listed above as a guide.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department. Applications from recruitment agencies will not be accepted. Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.