Executive Assistant

About Future Fund At the Future Fund, we’re for future minds – like yours. The new investors and creators who thrive on different thinking and doing it together. Those who glimpse opportunity before it strikes and step up every day to grab it. The Future Fund is Australia's Sovereign Wealth Fund, managing over $270 billion across seven public asset funds with the same purpose: growing Australia’s future. We are a global investor and work closely with world leading investment organisations to access the best investment ideas. Where others see challenges, we see more interesting investment experiences. Every person, every skillset, every mindset is an asset. We’ve got every future generation to consider, yet our approach to investing is incredibly pure: we think about it deeply, and daily. Ours is a culture where great people grow the future together, with the rare ability to work collaboratively, think freely, and make a real difference. Are you Futureminded? Let’s create what’s next. The Opportunity The Investment business unit is responsible for investing the various sector portfolios on behalf of the funds managed by the Agency. The primary focus of this role is to provide executive assistance within the Investment Team, which is made up of Portfolio Design and Portfolio Asset teams. Based in either Melbourne or Sydney, as an EA in the Investment team, you’ll have exposure to a variety of administrative and executive support related tasks. The role requires a high degree of self-motivation and drive as you’ll be expected to work independently. The ability to interact with staff at all levels, in a fast-paced environment, often working against deadlines, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Key Responsibilities In this role, key responsibilities will include email and diary management for team members, ensuring meetings are well-coordinated and communications are handled efficiently. You will also support various projects, coordinate meeting materials, reconcile expenses, and manage a range of documentation. You’ll also provide support and coordination for various committees within the investment team as well as the Board. You’ll also liaise with our internal travel team to arranging domestic and international travel, ensuring that all logistical aspects are in place, from cost-effective travel arrangements to preparing necessary documentation. You will also be responsible for maintaining our electronic filing systems, identifying opportunities for efficiency improvements, and fostering strong relationships with both internal and external stakeholders. As part of the wider Executive Support Team, you will collaborate closely with colleagues to ensure seamless team operations. Success in this role means contributing to a highly organised, productive, and effective work environment. About You We’re seeking an experienced Executive Assistant, ideally with experience in the investment or financial services sectors. The ideal candidate will have a certificate in Office Administration (or equivalent) and demonstrate strong organisational skills, a proactive approach to managing tasks, and the ability to handle complex domestic and international travel arrangements. Advanced proficiency in Microsoft Teams, Outlook, Word, PowerPoint, and Excel is essential, along with the ability to build effective relationships with colleagues and external stakeholders. Key competencies include excellent communication skills, both written and verbal, and a collaborative mindset that fosters strong working relationships within the team and across the organisation. The successful candidate will be a self-starter who takes ownership of their work, acts with initiative, and consistently delivers high-quality outcomes. This role is suited to someone who thrives in a fast-paced environment, adapts to challenges, and actively engages with sub-teams to support their goals and priorities. Please note this opportunity is open to Australian Citizens only. We Are For Everyone At Future Fund, we are better for our differences. Every person, every skillset, every mindset is an asset. We want everyone to feel comfortable bringing their authentic selves to work. Which is why we’re looking for future minds like yours. Your past experiences help us expand our collective knowledge, add value and create something better. When doing your job means Australia has more money to invest in renewables, education, healthcare and medical breakthroughs – there’s a tangible impact to what we do. And we want you to be part of it. Are you Futureminded? Learn more about us at our LinkedIn Life page. Job Posting End Date 11/10/2024