Executive Assistant to Chief Operating Officer

With continued and exciting growth, Hickinbotham, South Australia's largest and longest-established residential building and development group, is seeking an Executive Assistant to support the Chief Operating Officer (COO) in managing all aspects of the day-to-day operations of the group.

Hickinbotham is a busy, professional office dedicated to providing SA's best value homes and passionate about providing clients with outstanding customer service and experience.

This is an exciting opportunity for a person passionate about supporting senior-level executives and making a difference to progress their career in a company proud of its culture and working environment. This role would suit a high calibre individual with excellent people skills and a pragmatic "can-do" approach.

Key responsibilities of this challenging and rewarding role include: -

• Providing comprehensive and confidential executive-level support and coordination to ensure the smooth and efficient operation of the COO's day
• Delivering prompt, courteous and effective communication with internal and external stakeholders as the first point of contact for all enquiries for the COO
• Delivering effective documentation preparation, editing and collation of reports, documentation and presentations, agendas, papers, meeting minutes and general correspondence
• Organising and coordinating meetings, liaising with key stakeholders, preparing and distributing materials and completing minutes
• Building strong relationships and acting as a liaison for the COO with both internal and external stakeholders
• General office management
• Manage travel and accommodation bookings as required

The successful applicant will be a result-focused Executive Assistant professional with advanced computer skills. You will be a friendly, confident and articulate team player for whom no job is too menial and no task too daunting. Dealing with the business's day-to-day operations, you will hold a high level of professionalism, initiative, and forward-thinking.

Along with being reliable, loyal and trustworthy, it is essential that you have the following attributes: -

• A minimum of 3 years of experience as an Executive Assistant or in a substantially similar role
• A positive approach and a "can-do" attitude
• Attention to detail, superior organisational skills, excellent time management and a focus on results.
• Maturity, professionalism, and confidence in your ability
• The ability to manage multiple conflicting priorities without loss of composure
• Demonstrated ability to be proactive and use your initiative
• The ability to consistently maintain absolute discretion
• A communicative and collaborative approach to working with stakeholders, both externally and internally
• Excellent written and verbal communication skills and outstanding interpersonal skills
• The ability to be both a team player and a leader
• The ability to operate as a self-starter who can work unsupervised while learning, adapting and thriving in a fast-paced environment
• Advanced Microsoft 365 skills
• Flexibility to offer some out-of-hours support
• A driver's licence and reliable vehicle

Within this fast-paced business, no two days are ever the same; your positive attitude, strong organisational skills and attention to detail will be highly regarded. Experience within a similar role is essential.

If you possess these qualities and are looking to learn from the best, this role will provide you with an exciting career opportunity in a professional, corporate environment where you can expect genuine recognition and reward for your hard work and commitment.